UB Honors

Student Assistant Position

Posted by Jessica on April 29, 2009 in Student Job Opportunities

Student Assistant Position: Graduate Enrollment Management Services

Administrative and Support Duties

This is a one semester position in the Office of Graduate Enrollment Management Services. It is anticipated that the employee will devote up to 20 regularly scheduled hours per week to this assignment. The responsibilities of this Student Assistant position will include, but will not be limited to, tasks such as:

• frequent monitoring of academic unit websites to ensure information (financial aid, available programs, alumni information) are kept current.
• providing assistance with various data mining projects in order to learn characteristics (demographics, quality) of yearly applicant pools.
• assistance with day-to-day GrAdMIT (graduate online application system) operations
• providing assistance with data collection of periodic reports and in performing post admission cycle audits to ensure academic units are adhering to institutional policies and procedures related to graduate admissions oversight process.
• distribution of GRE, TOEFL and transcript mailings to appropriate departments
• providing assistance with application fee waiver/deferral processing,
• providing additional support for publication and website projects.
• helping with day-to-day communication with prospective applicants placing an emphasis on enhancing communication with applicants from underrepresented backgrounds.
• meeting with prospective applicants and answer general questions regarding graduate school programs at UB.

The incumbent will also be expected to prepare correspondence, assist with basic office duties (answering phones, greeting visitors, verifying data, etc.), provide support for database and electronic mailing list management and maintenance, as well as for the admissions information on the Graduate School website, and assist with preparations for various Graduate Enrollment Management Services events. Other administrative and technical tasks may be assigned as appropriate to the skill level of the candidate (i.e., assist with display box in the walkway between Knox and the Student Union).

Applicants for this position must demonstrate exceptional communication skills (oral and written), tact, diplomacy, reliability and attention to detail. This Student Assistant position requires effective management of information in terms of editing, content, organization and descriptiveness, as well as effective contact with personnel throughout the University on a regular basis. It is essential that the chosen candidate will be able to learn to use resources (websites, contact lists, on-line and printed information) to maximum effect and efficiency. Other mandatory qualifications include:

• Working knowledge of Microsoft Windows
• Working knowledge of Microsoft Office Suite (Word, Excel, Access and PowerPoint)
• Familiarity with Adobe Acrobat
• Basic understanding of the workings of a web page
• High energy level, with the ability to manage multiple time-sensitive tasks with attention to detail
• Excellent communication skills, plus tact and diplomacy
• Proven organizational skills

Resume and contact information for three (3) references should be sent to Lisa Coia, Assistant Director, Office of Graduate Enrollment Management Services, 402 Capen Hall, North Campus.